Cairn Stone Adventure Tours

REGISTRATION (DEPOSIT) & REFUND FORMS

REGISTER

for a Coach Gunn trip or hike training program

WHAT, WHERE & HOW
HELPFUL INSTRUCTIONS TO HELP YOU
NAVIGATE THE WEB SITE, KNOW WHO TO CONTACT,
HOW TO MAKE PAYMENTS & MORE

ALL DEPOSIT/SIGN UP FORMS
LINKS BELOW WILL OPEN FORM OR TO PAGE WITH FORM

INSTRUCTIONS

DEPOSIT FORM

REFUND FORM

REFUND POLICY
(All refund requests must be in writing;

Please followup any verbal request.

Use the form, submit an email to Ron Gunn and Thom

or hand deliver your written request
to Ron or Thom.)

TRAINING PARTNER SIGN UP
2020 Hike Training Program

ALL TRIP SIGN UPS
FCFS (First Come First Served)
FOR TRIP PREFERENCE

Use Online Deposit Form
to register for a trip

PRINTER FRIENDLY

DEPOSIT-SIGN UP FORMS

Please use the ONLINE FORM if possible.
If not possible, please mail the filled forms below
and follow up with an email stating who, what, when & where
(Who=names, What=trip/training, When=date sent, Where=email addresses)

so we can get you on the trip list soonest.
TO: Thom@CairnStoneTours.com

GENERIC DEPOSIT ALL TRIPS
USE FOR ALL TRIPS
NOW, SIGN UP TO 4 PERSONS
(IF 1 PAYS FOR ALL)

TRAINING PARTNERS FORM
Hike Training program

PAYMENT AND REFUND FORM INSTRUCTIONS

NOTE: PLEASE USE ONLINE FORMS:
1) TRAINING PARTNER

2) DEPOSIT FOR ANY TRIP

3) UTAH TRIP UPDATES & INFO

4) REFUND REQUEST

5) If you need a paper form please email your request to:
Thom@CairnStoneTours.com

GENERAL INSTRUCTIONS

1) Fill 1 form for each person paying. Forms now allow for a couple or three friends/family to sign up if one is paying for all.

2) All checks payable to Cairn Stone Adventure Tours. and please include details on the check comments line: (who to credit and for what purpose)

3) Bring deposit check to next hike and Mail Trip Payments to:

Andrews Tax & Accounting, 18 N. 4th Street, Niles, MI 49120

4) Deposits are $100/person (major trips) and are fully refundable, generally for two weeks after trip details (price & itinerary) are released.

After Itinerary & Price are released you have two weeks to decide: Your choices are:

1) Commit to the trip (Fill a Trip Confirmation form/email us)

2) Drop & get full refund. (See 7 below)

3) Drop & become a Training Partner. (See 7 below)

Any verbal request must be followed up with a written request

(see 7 below for instructions).

6) Wait List deposits ($100) will be applied as your Training Partner fee if you do not get on the trip and have hiked with us on two or more scheduled hikes.

7) Request your refund or transfer of deposit with the REFUND REQUEST form below. Or simply state your intention to drop and request a refund in an email to Coach Gunn:

Ron@CairnStoneTours.com & copy Thom@CairnStoneTours.com

8) If you do not send in a Trip Confirmation form then Email or text a color photo of your photo ID; Drivers License (Passport for foreign travel) to:

Thom@CairnStoneTours.com or 269-462-0683

9) We will use your photo ID information to assure that your ID and Airline Ticket information match and will not expire too soon. In addition some countries require hotels to have a record of all foriegn passports. (Either we provide the list or each hotel takes our passports to make the list.)

PASSPORT - RENEW/APPLY

PASSPORT EXPIRATION DATE - MUST BE 12 MONTHS or more past the trip return date for all International travel. [This is a Cairn Stone guideline as the requirement changes with country and in time. This simply allows a margin of error for unexpected changes.]

Check your date and renew your passport early if the expiration date is within this 12 month window. Thank you!

TOP

REGISTER FOR A TRIP WITH FORM BELOW
AND THEN MAKE DEPOSIT - PAY BY CARD OR MAIL CHECK
(BE SURE ENOUGH INFO IS ON CHECK TO CREDIT PROPERLY)

BEST OF UTAH 2020

Trip 1: SEP 19-27, 2020 9 days
Trip 2: SEP 26-OCT 4, 2020 9 days
Trip 3: OCT 3-11, 2020 9 days

GRAND CANYON 2021
9 days, likely in late September

2020 & 2021 TREKKERS
use the DEPOSIT form below to register interest

for any trip Coach Gunn has planned and
then follow up with a $100 deposit.
(NOTE: 2020 trip is underway so requires deposit + payment;

full or payments up to date. Payments due JAN 11-SEP 11)

Submitting the form below will immediately establish

your registration seniority date so long as you do followup with

making deposit within 2 weeks. After 2 weeks we must use the date

deposit was received for your registration seniority date.

Earliest registrations get first right of refusal when deposits exceed the number of available spots, which is often the case.

Cairn Stone Adventure Tours
TRIP DEPOSIT FORM
Fill this form, send it, then follow up with payment.
Make payment by Credit/Debit Card*
or hand deliver/mail check.
*plus 2% processing fee (actual cost to process)

NOTE: FCFS (First Come, First Served) trip preferences will use both the form submittal date and the date checks were actually received or the card payment was made to help resolve any conflicts when there are more requests than spots available.

YOUR $100 DEPOSIT FOR EACH PERSON INDICATES YOU HAVE A SERIOUS INTEREST IN A TRIP. (Note: Weekend trips are $25/$50 deposit to hold)

TRIPS ARE LIMITED TO THE CAPACITY OF GROUND TRANSPORTATION (bus size). YOUR DEPOSIT IS FULLY REFUNDABLE FOR 2wks AFTER RELEASE OF TRIP COST AND DETAILS. NOTE TO NEWCOMERS: WE HAVE A LARGE POOL OF REPEAT TRAVELERS SO TRIPS OFTEN OVERFILL VERY EARLY (a year in advance or more).

SIGNUP DATE determines first for trip choice or position on wait list.

NEW PERSONS should fill ALL INFORMATION boxes.

CAIRN STONE ALUMNI need only provide name and any changed info.

COUPLES/TRAVEL BUDDIES use 1 form when one pays for all.

(i.e.-Use 1 form for each payer)

YOUR INFORMATION IS NEVER SHARED OUTSIDE OF CAIRN STONE

TODAY'S DATE:

Trip Year: *
Trip Location: *
NAME1 (Payer) *
Address Street 1:
City1:
Zip Code1:	(5 digits)
State1:
CELL 1:
Email1: *
T-Shirt 1 Size:	(Ladies use men's size) S, M, L, XL, XXL

NAME2:
EMAIL2:
T-Shirt 2 Size:	(Ladies use men's size) S, M, L, XL, XXL

NAME3:
EMAIL3:
T-Shirt 3 Size:	(Ladies use men's size) S, M, L, XL, XXL

NAME4:
EMAIL4:
T-Shirt 4 Size:	(Ladies use men's size) S, M, L, XL, XXL

	IMPORTANT: Each check must include all information required to credit it properly (EX: Deposit, New Zealand 2019). Please use the Comment line or include a note. The accounting folks get checks for many reasons - plus Cairn Stone Tours has multiple trips.
HOW I PLAN TO PAY:	(put trip name/location on your check) $100 DEPOSIT EACH BY CHECK $100 DEPOSIT EACH BY CASH $102 DEPOSIT EACH BY CREDIT CARD

COMMENTS:
	Type the numbers shown below. May not work on smart phones.
Security Code: *

HOW TO PAY BY CREDIT/DEBIT CARD

USE THE FORM BELOW TO REQUEST A REFUND
See REFUND POLICY below for details

Cairn Stone Adventure Tours
REFUND/CREDIT TRANSFER REQUEST

Use this form to request a refund or transfer of the deposit and or payments you made towards a Cairn Stone travel opportunity. Please refer to the Trip Cancellation Refund Policy for terms. You may request change of status from travel training to Training Partner. You may also request to transfer your deposit to another travel opportunity.

Date: *
First Name: *
Last Name: *
Address Street 1:
City:
Zip Code:	(5 digits)
State:
Daytime Phone:
Cell Phone:
Email: *
	Requesting deposit and/or payment refund (% is determined in part by date of request)

	Requesting Training Partner status (apply $100 to TP fee for this year)

	Requesting deposit & payments applied to another trip (in comments below)

	COMMENTS BELOW: Include TRIP NAME & any other comments
Comments:
	NOTE: This form will not work on a smartphone if you see no numbers to type
Security Code: *

TRIP INSURANCE
is highly recommended and protects your investment.
[In 2015 one couple had to drop from the Spain trip 1 day
before departure due to a family emergency. A refund was not possible
but they had purchased trip insurance that reimbursed them.]

Cairn Stone Adventure Tours, LLC
TRIP CANCELLATION REFUND POLICY
January 20, 2016

TRIP DEPOSITS
Deposits are 100% refundable up to 2 weeks
after the date the price and description is posted.

TRIP PAYMENTS & DEPOSIT

DAYS
Prior To Trip Start % Refund
<220 85%
150-219 75%
120-149   60%
90-119 50%
60-89   30%
0-59 0%

NOTES
Exceptions to this policy cannot be made for any reason,
including weather, civil unrest, or personal emergencies.

There can be no refund for arriving late or leaving early.

All refund requests must be made in writing;
Email to: Ron@CairnStoneTours.com

or use online form: Refund Request Form

or Mail to: Ron Gunn, 142 Conifer Trail, Dowagiac, MI 49047.

Verbal requests must be followed by a written request.

Thank you for your cooperation with this policy.

It is fair especially considering our unique easy payment option.
This works out for airline, ground transportation and hotel progress
payments when all payments are made on time. With time
airline payments may not be refundable and penalties are levied
when group seats are canceled. Ground transportation costs
remain the same and hotel refunds can be tricky especially
with an independent roommate involved.

Trip Insurance protects you and Cairn Stone Adventure Tours.

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VISITORS SINCE 4 FEB 2019